Write-up / bookkeeping
A book of small clients on mixed QuickBooks and Zoho. The grind is capture, categorize, and rec — not a new chart of accounts.
For CPA & bookkeeping firms
Bookkeeping software keeps the books. Firms still do the work around them.
Fabriq Books is the intelligence layer on the bookkeeping software your clients already use. This page walks through the problem, where the product sits, and how a firm runs reporting, document capture, reconciliation, and agents — with a person on every posting.
The problem
Every client already has a general ledger — QuickBooks, Zoho Books, Sage. It is good at what it was built for: one company’s invoices, bills, and period close. That system of record should stay where it is.
A practice’s month is the work around that ledger. Staff pull invoices and bank statements out of PDFs, match each line to an account and a source document, then rebuild group reports the source GL cannot produce across entities and currencies. AP and AR often live in another system entirely. None of that is a “books” problem. It is a throughput problem — repeated across a book of clients on different software.
Replacing the client’s ERP is not realistic. A tool that only automates one slice (collections, spend, a single close checklist) still leaves extraction, reconciliation, and consolidation on the desk.
Where Fabriq Books sits
The intelligence layer on systems that already exist
Fabriq connects to the client’s books and to their AP/AR tools, does the work the GL leaves behind, and writes approved changes back. The client keeps their software. The firm gets one workbench, with a person on every posting.
Select a system to see how Fabriq connects.
bidirectional
sync→PDFs in
sync→PDFs in
Firm layer
Fabriq Books
Extract · Reconcile · Group reports · Agents
Then a human review inbox — nothing posts without sign-off.
approved
write-back→audit trail
write-back→audit trail
Unchanged system of record
Client books, updated only after review
Who it’s for
Practices that will not migrate the client’s GL
Controller as a service
Group clients, more than one entity, FX, a pack the source GL cannot produce cleanly. Reporting is the gap.
Recs-heavy close
Bank and card volume that still gets matched line by line. Seniors review; juniors should not be hunting in two systems.
Connectors
Bidirectional with the books. Same pattern for AP and AR.
QuickBooks, Zoho Books, and Xero are live. Sage, Bill.com, and Salesforce follow the same bidirectional pattern and are on the roadmap.
Live
QuickBooks
Forward sync of invoices, payments, contacts, and ledger. Write-back on the reverse-sync pattern after review.
Live
Zoho Books
Same normalized model as QuickBooks. One workbench when the book of clients is mixed.
Live
Xero
Direct sync into the same Fabriq ledger. Useful when a practice already spans QB and Xero.
Roadmap
Sage
Same bidirectional pattern as the live books connectors — not a second product.
Roadmap
Bill.com
AP documents and payments into the layer, so rec and reporting are not split from the bill workflow.
Roadmap
Salesforce
AR context (customers, invoices, collections state) next to the books — not a CRM replacement.
Exhibit A
Group reporting the source GL was not built to give a firm
Multi-entity, foreign exchange, consolidation, and intercompany. Subsidiary books can stay in the client’s software; Fabriq is the HQ view, with drill-through to the posting.
Exhibit B
Invoices, statements, and receipts — from PDF or image
Extraction maps into the client’s chart of accounts. A person reviews before anything is booked. This is the intern-in-Excel step, done in the same workbench as rec.
Exhibit C
Reconciliation with a human in the loop
The agent matches bank lines to a counter-account and a source document, then queues proposals. A reviewer approves or rejects. Every decision is on the trail.
Exhibit D
Workbench agents: a goal, a plan, a review inbox
Templates today: book transactions, reconcile, categorise expenses, analyse spending, or a custom goal. The agent plans and proposes. Writes wait on approval unless the firm has chosen otherwise.
Exhibit E
How a firm actually runs it
Same product, three seats. Switch the role to see who does what.
Run the work, don’t hunt across systems
Start a Workbench session, drop statements, work the obvious matches. Ambiguous items stay in the inbox. The client’s QuickBooks or Zoho is not the place they spend the hour.
Review an inbox, not a spreadsheet dump
Approve, reject, or send back. The trail shows who proposed the match, what it was matched to, and who signed. Month-end review is a queue, not a reconstruction.
One process across a mixed book of clients
Standardize capture → rec → report without forcing a GL migration. Sell custom agents or a connector as a scoped engagement when a client does not fit the template.
Exhibit F
Nothing hits the books without a person — by default
- Human-in-the-loop is the default. Auto-approve is optional — a firm setting, not required.
- Every synced record keeps lineage: source system, source id, batch.
- Roles control who can see a client, who can approve, and which fields they can change.
- Client orgs are isolated. Staff switch entity; they do not blend books.
Exhibit G
Custom agents and bespoke integrations as a service line
The platform is extensible on purpose: new connectors, new agent templates, new review steps. For a firm that is already the trusted advisor, that is a billable line — not a reason to rip out the client’s GL.
Pilot
Two or three clients. Thirty days. Hours and unmatched lines, not a slide.
Start with a 45-minute session on one mixed-software client. If it holds, we run a 30-day pilot on two or three clients: connect the books, import one statement cycle, run reconciliation and reporting in the workbench, and measure staff hours and unmatched volume against the month before.
Next step
A working session on your client stack.
Bring one mixed-software client. We will show the layer on their books.
Live vs planned
What you can use today, and what follows on the same architecture.
| Capability | Status | Notes |
|---|---|---|
| QuickBooks, Zoho Books, Xero sync | Available | Bidirectional with the client’s books |
| PDF / image extraction | Available | Invoices, statements, receipts |
| Categorization and reconciliation with review inbox | Available | Human sign-off before posting |
| Workbench agent templates | Available | Book, reconcile, categorise, spending, custom |
| Multi-entity, FX, HQ consolidation view | Available | Group reporting across entities |
| Write-back to the source GL | Available | Approved changes sync back to the client’s books |
| Sage, Bill.com, Salesforce | Roadmap | Same bidirectional pattern as the live connectors |
| Full intercompany elimination close pack | Roadmap | Built on the existing multi-entity and FX model |